Below is a copy of the Agreement of Services which should be read before making any booking or paying a booking fee.

Your Day Ibiza Agreement of Services

UPDATED 20th January 2024

This Agreement of Services (the "Agreement") is made between (the “Celebrant”) and the couple making the booking (the “Clients”) with respect to the Clients ceremony (the "Event") and the services of their chosen ceremony package (the “Services”) involved.

It is important that you carefully read through the agreement below, BEFORE paying the booking fee for your ceremony booking.

By paying the booking fee to a Your Day Ibiza Celebrant, you are confirming that you have read this document thoroughly and have agreed fully to all of the terms and conditions of this Service Agreement. 

Once your booking fee payment has been received, you will be sent a confirmation email for your ceremony booking and a PDF copy of this Agreement of Service for your records.

If there is anything in this agreement you would like to discuss in more detail, please let us know before making the payment.

BOOKING FEE AND PAYMENT TERMS*

You (the Clients) have paid a non-refundable booking fee of 242€ (200€ + 21% VAT), in order to secure the services of your chosen Your Day Ibiza Celebrant.

Confirmation of your ceremony booking has been sent to you by email, including this attached PDF version of the Agreement of Service for your records. 

The payments for this booking are split into 2 parts: 

1st: Booking Fee (non-refundable)

200€ + 21% VAT 

This is to secure the Celebrant for your date and is non-refundable.

 

2nd: The Ceremony Creation fee (non-refundable) & Performance Fee

This payment amount depends on the Service booked. 

Please refer to the first page of this Agreement of Service for your breakdown of the payments specific to your booking.

This payment is due on request by your Celebrant in the planning phase of your ceremony and is necessary in order for the celebrant to start the work of creating your script (this includes writing, organisation, research, administration and communication) and must be paid before the Celebrant can send you a first draft or preview (including an order of ceremony with notes) of your ceremony script.

The request for this payment can be made by your Celebrant anytime between the 1st of January of the year of the Event Date and 2 months before the Event Date. 

Your Celebrant will keep you informed of when your ceremony planning will begin so that you have a more specific idea of when this will be.

The Performance Fee of 150€ + VAT is part of the total ceremony fee price and is included in this second payment amount. This covers the preparation for the day and the work involved on the day of your Event. 

Any remaining balance of unpaid fees including additional agreed-upon ceremony fees, prop fees, travel/parking/any other expenses (if the Event is outside of Ibiza), or any other fees agreed upon, if applicable, should be paid to the Celebrant thirty days before the Event date, unless another payment scheme has been agreed upon in writing before this date. 

If the Clients fail to make the payment/s as specified and when requested, the Celebrant shall have the right to immediately terminate this Agreement without further obligation to refund any money previously paid, or to perform Services at the Event.


FORMS OF PAYMENTS

All payments must be made using the information and preferred payment method communicated to you by your Celebrant, unless agreed in writing before the due date.

 

COVID-19 and Travel restrictions

If restrictions set by the Government of the Client’s home country or Spain cause flight cancellations or bans on travel due to Covid-19, or other widespread medical or natural emergencies, which mean that the Clients Event plans cannot go ahead, the booking fee paid to secure the services of the Your Day Ibiza Celebrant remains non-refundable.

If the second payment has been made by the Client, meaning that the Celebrant has started or completed working on your ceremony script and planning, the Ceremony Creation Fee will remain non-refundable. 

However, if the restrictions mentioned above apply, the options below apply:

POSTPONEMENT

  • The payments made by you, the Client (including the booking fee, ceremony creation and performance fee) can be used to postpone your booking to a future Event Date, with the same Celebrant and Services originally booked, subject to the Celebrant's availability. 

  • To change the Event Date of your booking once can be done with no additional charges. 

  • To change the Event Date a second time, there will be a 50€ Change of Date Fee which is payable at the time of making the change. 

The Client should liaise with the Celebrant and their venue/wedding planner in order to secure a suitable new Event date.

In the event that the original Celebrant is not available for the new Event date, the Clients will be offered the transfer of Services to one of Your Day Ibiza’s Celebrant Team, subject to their availability. Once a revised date for the Event and Services has been agreed with the new Your Day Ibiza Celebrant, the Clients' booking fee, all documentation and email communication will be transferred to the new Celebrant, who would then take responsibility for providing the Services agreed.

If no one from the Your Day Ibiza Celebrant Team is available for the new Event Date, the Booking Fee and Ceremony Creation fee remain non-refundable, but the Celebrant will refund the Performance Fee of 150€ + VAT to the Client and the booking will be cancelled. 

CANCELLATION

  • If the Client decides to cancel the event without rebooking the Celebrant and Services, the Celebrant will refund the Performance Fee of 150€ + VAT. 

SERViCES

The Celebrant hereby agrees to prepare and perform the agreed Services of the chosen ceremony package, for the Clients at the date, time and location of the Event enquired for.

 

SCHEDULE

The "Ceremony Start Time" is considered the anticipated Start Time and not Guest "Arrival" or "Invitation" time. The Clients agree that the Event shall begin within thirty minutes of the "Ceremony Start Time". 

 

EVENT AMENDMENTS/ CHANGES

If Ill-health, personal or financial reasons/decisions cause the Clients to make changes, cancellations, amendments or postponements to their wedding plans, the booking fee paid to secure the Services of the Your Day Ibiza Celebrant remains non-refundable.

If the second payment has also been made by the Client, meaning that the Celebrant has started or completed working on your ceremony script and planning, and blocked off the date meaning other potential bookings were refused, the Ceremony Creation Fee and the Performance Fee will remain non-refundable. 

To postpone or cancel the booking, the following options apply:

POSTPONEMENT

  • The payments made by you, the Client (including the booking fee, ceremony creation and performance fee), can be used to postpone your booking to a future Event Date, with the same Celebrant and Services originally booked, subject to the Celebrant's availability. 

  • However, for changes which are not caused by the reasons stated in the Covid-19 section of this Agreement of Services, a Change of Date fee of 50€ is required at the time of making the change. 

CANCELLATION

  • If you, the Client, decide to cancel the event and the Services of the Celebrant after the second payment has been made, the full amount paid remains non-refundable.

Any changes that the Client's wish to make to the Event including, but not limited to the date, time, and/or location of the Event, must be communicated in writing by the Client and approved by the Celebrant in writing before any changes are confirmed.

 

ADDITIONAL FEES

The Clients are responsible for covering fees such as any parking charges at the Venue/Location, all travel and accommodation expenses (if the ceremony is outside of Ibiza), extra ceremony Services (such as symbolic rituals, props, hire equipment, extra printing, etc), as agreed with the Celebrant.

 

ADDITIONAL TERMS

If the Event includes a symbolic ritual (i.e. a unity ritual or any other special element agreed upon), the Clients are responsible for paying the costs for the equipment needed to perform such element(s) or provide the equipment themselves. The Clients are responsible for any equipment provided by themselves, including that it is in full working order and the loss or damage of the provided equipment.

 

CANCELLATION AND REFUNDS

Cancellations must be communicated in writing.

If written notice of the cancellation of Services is provided by the Clients before the second payment has been made, the Celebrant will confirm the cancellation by email and shall be released immediately to make commercially reasonable attempts to re-book the date and time of the Event.

If written notice of the cancellation of Services is provided by the Clients after the second payment has been made, prior to the Event date, the Celebrant will immediately stop any ongoing work related to the booking, and confirm the cancellation by email. The total fee paid remains non-refundable.

In both cases, the Clients shall remain responsible for paying any additional fees agreed upon, or expenses on top of the ceremony fee which have already been paid for by the Celebrant in preparation for the booking, if applicable (for example, travel/accomodation/props).

If written notice of the cancellation of Services is not provided by the Clients, the Clients shall remain responsible for the full payment of Services, including additional fees and travel fees already paid by the Celebrant, if applicable.

CANCELLATION BY THE CELEBRANT

In the unlikely event that the Celebrant is unable to perform the ceremony for unforeseen circumstances (i.e. hospitalisation, road traffic incident, flight delays and travel disruptions out of Celebrant’s control, transportation breakdown, etc.), the Celebrant shall be allowed to make reasonable attempts to provide a replacement Celebrant at no additional cost to the Clients.

In the event that the Celebrant must cancel this Agreement of Services due to unforeseen circumstances, the Clients shall be refunded the full fees, including the booking fee, paid for the Services.

INTELLECTUAL PROPERTY

All parts of the ceremony and all works created as a result of this booking belong to the Celebrant pursuant to the Copyright Act 1994. The Clients specifically acknowledge that the ceremony has been prepared by the Celebrant with the Clients specific requests and approval and that the Clients will not share or publish the ceremony script or excerpts to third parties without the Celebrant's consent.

 

IMAGE, VIDEO AND STORY RELEASE

The Clients agree that the Celebrant may use any images, videos and stories from the Event for any means of promotion, including real wedding blogs, advertising and display on websites or blogs, social media posts and adverts unless otherwise stated by the Clients. The Clients waive any right to payment, royalties or any other consideration for the use of the images or stories. The Celebrant is free to contact and gain media from the suppliers involved in the Event of the Clients, i.e. Photographers, Videographers, Venue, and any others.

 

LIMITATION OF LIABILITY

The Clients agree that to the fullest extent permitted by law, the Celebrant shall not be liable for any claims for emotional distress, mental anguish, consequential damages, lost profit, loss of enjoyment, lost revenues, replacement costs, compensatory damages and/or punitive damages, whether or not foreseeable and/or arising from any negligent act or omission on the part of any person. The Celebrant's liability for any claim, breach or damage by reason of any act or omission shall be limited to repayment of sums paid by the Clients only.

 

INJURY/LOSS BY GUESTS

The Celebrant assumes no responsibility for injury, damages or losses incurred by the Clients or Event attendees. The Celebrant also assumes no responsibility for any food, beverage, floral arrangements, decorative items, either personal or professional, brought by anyone prior to, during, or after the Event. The Clients agree to be responsible for all guests and attendees at the event and the actions of the guests and attendees. The Clients agree to pay for any and all injury or damages arising out of the Event, except to the extent of any negligence or misconduct  by the Celebrant.

INDEMNITY

The Clients agree to indemnify, defend and hold the Celebrant blameless for any injury, property damage, liability, claim or other cause of action arising out of and/or related to the actions of the Clients or the Client's guests.

 

FORCE MAJEURE

No party to this Agreement shall be liable for damages or have the right to terminate this Agreement if a delay or default is caused by conditions beyond its control including, but not limited to, acts of God (such as natural disasters), fire, Government restrictions, including the denial or cancellation of any export or other necessary license), wars, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected.

 

ENTIRE AGREEMENT

This Agreement of Service constitutes the contract between the parties (the Client and the Celebrant), and supersedes all prior agreements whether oral or written concerning the subject matter of this Agreement.

Any updates to this Agreement will be displayed in writing on the Your Day Ibiza Website and a PDF copy of the updated terms & conditions will be sent to the Clients. If the Clients wish to cancel the Services of the Celebrant for their Event, after reading an updated version of the Agreement of Service, the booking fee will remain non-refundable.